Job Description

This globally recognised organisation, based in central Auckland is well known for providing financial and economic advisory services. Due to continued growth and the Directors being super busy, they are seeking to appoint an experienced and versatile Personal Assistant to manage their professional and personal schedules.  

About the role: 

This is a varied and rewarding part-time 20 hours per week role suited to a highly organised, proactive, and trustworthy PA. The role would suit someone based in Auckland City Fringe able to commute between their office and residential property at a short notice. You will be responsible for managing their property portfolio, coordinating travel, appointments, and events, and acting as a reliable point of contact for the Principal Director.

This is more than just a typical admin role – your ability to balance discretion with efficiency will be key to your success.

Key Responsibilities

• Manage and maintain the Director's calendar, including meetings, appointments, and personal engagements

• Coordinate domestic and international travel arrangements

• Liaise with internal stakeholders and external contacts on behalf of the Head

• Assist with personal tasks and errands for the family

• Handle confidential information with integrity and discretion

• Tracking expenses and invoices from projects, liaising with accounts team for payments

• Organise events, family activities, and ad-hoc requests as required

• Prepare documents, presentations, and reports as needed

Skills & Experience Required

• Previous experience in a similar PA role, ideally supporting a senior executive of HNW

• Excellent organisational and time-management skills, able to work at different time zones

• Strong communication and interpersonal abilities able to coordinate with service providers 

• High level of discretion and confidentiality

• Proficient in Microsoft Office and calendar management tools

• Ability to multitask and remain calm under pressure

• Flexibility to manage both professional and personal support tasks

What’s on Offer

• Competitive remuneration pro- rated

• Flexible, part-time hours to suit your lifestyle

• A supportive and collaborative work environment

• Opportunity to make a meaningful difference by supporting impactful leadership

To Apply:
If you are an experienced PA who enjoys variety, takes initiative, and thrives in a supportive environment, we would love to hear from you. Apply now with your CV for more information and a detailed job description contact Sapna 09 912 0774/027788712