POSITION DESCRIPTION

Position Title:

HR Advisor

Position Holder:

Department:

Human Resources

Location:

Nelson (covering activities at all AICA NZ sites – Nelson and New

Plymouth)

Responsible To:

General Manager

Responsible For:

No staff report to the role

Position Purpose:

This position exists to build the people capability, engagement and

culture of the organisation and ensure appropriate HR practices are

followed.

Date Last Updated: December 2025

Customer Focus

We focus on supporting our customers in creating value and helping

them to achieve their objective.

Care

We respect and care for our associates, our communities and the

environment.

Integrity

We act in and open and honest way and do what is right.

Strive f Excellence

As a team we strive to be the best that we can be. Excellence helps us to unleash our potential and to achieve our goals efficiently and

effectively.

Our Values

R

External Internal

• Benefit Providers

• Training Providers

• ACC

• Insurance Companies?

• Other Service Providers

• EMA and legal advisors

• Consultants

• Emergency Services

• Government Departments

• All Management and Staff

• Parent company HR – Singapore

This position encompasses the following main functions or Key Accountability Areas:

• Recruitment and induction

• Strategy and policy and process development

• Payroll & Remuneration

• Staff training and development

• Staff engagement and communication

• HR advice

• Administrative support

• HSE

Job Holder is accountable for; Jobholder is successful when

Key Accountability: Recruitment and induction

Key Tasks

 Provide support and oversight of

recruitment processes to ensure quality

and effective recruitment decisions across

the organisation.

 Assist the General Manager and other managers in recruitment, including third

 Maintain full and accurate records.

AICA NZ - General Manager

HR Advisor

Organisation Context

Functional Relationships

Key Accountability Areas

AICA AP - VP Human Resources

party recruiting agencies, employment

contracts and relocation.

 Maintain and further develop induction

processes for new staff both generic

across the whole company and specific to their roles working in with the Training

and H&S Manager

Job Holder is accountable for; Jobholder is successful when

Key Accountability: Strategy and policy and process development

Key Tasks

 Work closely with the GM to develop HR

plans that support growth and

organisational change.

 Provide input into company strategy.

 Record and report on HR KPIs

 Develop and implement HR policies and

processes.

 Ensure staff and management are familiar

with and trained in line with policies and

processes.

 No complaints

 On time and in accordance with company

procedures.

Job Holder is accountable for; Jobholder is successful when

Key Accountability: Remuneration

Key Tasks

 Process fortnightly pay

 Lead the salary review process in January

each year in conjunction with the GM.

 Assist the GM to negotiate the collective agreement with union (ETU) and staff

reps.

 Review General Terms of Employment

(GTE)

 Administer the Company Superannuation and KiwiSaver funds by paying subsidies,

reconciliations and managing claims

 Reconcile leave balances against leave

records as requested

 Maintain complete and confidential personnel records in a secure

environment

 Payroll checks consist of minor

adjustments, pay is processed on time

and relevant reports and invoices are prepared.

 Annual Salary letters are issued to each employee.

 Signed collective agreement.

 Checking for any required legal update

requirements

 Adding new members, and members

requests processed in accordance with the Trust Deed.

 Reporting achieved on time or as per

requests.

 Few staff complaints  Accurate, effective and complete. No

breaches of security evident from

records.

Job Holder is accountable for; Jobholder is successful when

Key Accountability: Staff Training & Development

Key Tasks

 Assist Managers with development of staff.

 Ensure Personal Development Reviews are

undertaken for all staff twice a year

 Provide support to managers to undertake CFCs (Constructive Feedback

Conversations) 5 x a year

 Evaluate outcomes from staff evaluations.

Working with Managers.

 Provide back up support to H&S and Training Manager in both training matters

and in H&S matters

 Assist managers with disciplinary matters

 Liaise with outside organisations for

additional support and advice when

required

 Co-ordinate rehabilitation duties and

health programmes for staff as required.

 Maintain full and accurate records.

 Successful when changes/updates are

progressed if required.

Job Holder is accountable for; Jobholder is successful when

Key Accountability: Staff engagement and communication

Key Tasks

 Administer PULSE culture survey annually

 Analyse PULSE data and use it to inform

HR strategy

 Ensure communication from corporate is

disseminated to all staff

 Provide information to corporate as

required

 Coordinate and run staff briefings with

the GM each quarter – ensure staff know in advance and are organised to attend

Maintain current communication through use of noticeboards, SharePoint,

MyStaffInfo or email

 Overview of CSR activities

 Lead Wellness Committee, supporting

with HR initiatives and budget

management

 Incoming communications are suitably

distributed.

 Communication forums reflect current

general information effectively

Job Holder is accountable for; Jobholder is successful when

Key Accountability: HR Advice

Key Tasks

 Provide sound and confidential advice to

GM and other managers on staff matters

 Be a discrete and confidential confidante

to managers and staff

 Attend weekly meetings with the GM

 Attend fortnightly tactical meetings with

senior staff

 Sit in on disciplinary meetings when

required and ensure the correct processes

are followed

 No complaints

 On time and in accordance with company

procedures.

Job Holder is accountable for; Jobholder is successful when

Key Accountability: Administrative support

Key Tasks

 Maintain accurate and secure records

 Act as the Privacy Officer for the company

and staff

 Ensure regular medicals and health checks

are undertaken and recorded

 Co-ordinate Company functions for both sites and meeting requirements for Nelson

if required.

 Organise celebratory functions for the company – significant service to the

company, special events

 Assist as required with travel bookings

 Coordiate vehicle leases. Company vehicle

records and leases.

 Co-ordinate Medical and life insurances in

relation to staff requirements

.

 No complaints

 On time and in accordance with company

procedures.

Note

The precise performance measures for this position will need further discussion between the position holder and manager as part of the performance development review

Essential: Desirable:

o Degree in Human Resources or similar

o National Certificate or similar in OSH Work

Safety Practices.

Essential:

Desirable:

o HR Practices and legislation knowledge

o Knowledge of Health, Safety & Environment legislation and systems

o Sound administration and MS computing skills

o Excellent communication skills

o 5+ years practical HR experience.

The following levels would typically be expected for the 100% fully effective level:

Expert

Confidential and discreet

Patient and flexible

Accessible and available

Ability to work with and support others

Experienced and confident

Advanced

Microsoft Office Software

Employment Legislation knowledge

Document control

Excellent written and oral communication skills.

Working Knowledge

Can give presentations to a group

Company objectives and procedures.

Manufacturing environment experience an advantage

Person Specification

Qualifications

Knowledge / Experience

Key Skills/Attributes/ Job Specific Competencies

In addition to the corporate values we have identified key behaviours that are important to ensuring

the organisation’s success.

Corporate Values = Customer Focus, Care, Integrity and Excellence

Key Behaviours

o Hungry Self-motivated, diligent. Constantly thinking

about the next step and the next opportunity

o Humble Quick to point out the contributions of others and slow to seek attention for their own. Share credit

Emphasize team over self and

define success collectively

o Smart Interpersonally appropriate and aware. Has good

judgment and intuition around the subtleties of group dynamics. Aware of the impact of their words

and actions

o Health and Safety

Acts safely and promotes a safe working

environment by his/her actions. Takes prompt steps

to remedy unsafe working conditions.

o Commitment and accountability Shows honesty, professionalism, and dedication to achieve results. Is reliable, trustworthy and follows

through. Accepts responsibility.

o Flexibility Is willing to adapt to change in a constructive manner

by identifying opportunities and addressing concerns.

o Team Work Works positively with people to achieve a common

goal in a spirit of mutual respect. Always helpful and

shares knowledge /resources for the team’s benefit.

o Positive Approach Approaches work or problem situations in an

optimistic manner. Is forward looking and identifies alternative solutions. Encourages others and

influences a positive work atmosphere e.g. has a

sense of fun and humour, good motivator.

Key Behaviours

• Attendance at relevant training essential to position

From time to time it may be necessary to consider changes in the job description in response to the changing nature of our work environment– including technological requirements or statutory changes. Such change may be initiated as necessary by the manager of this position in consultation with the position holder. This Position Description will also be reviewed as part of the preparation for performance planning for the annual performance development review cycle.

……………………………………………………………….

Approved: (Manager/Supervisor) Date:

………………………………………………………………..

Employee: Date:

Change to Job Description

Other Requirements