Accounting & Finance, Business Support, and IT, Digital & Technology

Office and Admin Manager - Part-time 24 hr/w CBD

Auckland CBD

Permanent/FTC

Full-time

Job ID:

62926

Published date:

23/04/2024

Management Accountant

Auckland, NZ

Permanent/FTC

Full-time

Job ID:

62924

Published date:

23/04/2024

Investment Business Partner

Permanent/FTC

Full-time

Job ID:

62914

Published date:

22/04/2024

Summary

Investment Business Partner Page 1 of 6

Position Description

Title: Investment Business Partner

Branch: Corporate Services

Directorate: Finance & Procurement

Reports to: Manager Capital and Project Accounting

Location: Wellington

Approved by: Head of Finance Business Partnering

Date: January 2024

Let us introduce ourselves Ko wai mātou New Zealand Public Service Commission Ka mahitahi mātou o te ratonga tūmatanui kia hei painga mō ngā tāngata o Aotearoa i āianei, ā, hei ngā rā ki tua hoki. He kawenga tino whaitake tā mātou hei tautoko i te Karauna i runga i āna hononga ki a ngāi Māori i raro i te Tiriti o Waitangi. Ka tautoko mātou i te kāwanatanga manapori. Ka whakakotahingia mātou e te wairua whakarato ki ō mātou hapori, ā, e arahina ana mātou e ngā mātāpono me ngā tikanga matua o te ratonga tūmatanui i roto i ā mātou mahi. In the public service we work collectively to make a meaningful difference for New Zealanders now and in the future. We have an important role in supporting the Crown in its relationships with Māori under the Treaty of Waitangi. We support democratic government. We are unified by a spirit of service to our communities and guided by the core principles and values of the public service in our work.

Ministry for Primary Industries (MPI) The Ministry for Primary Industries works to safeguard New Zealanders’ way of life, both now and well into the future. To ensure this, we have a vision where New Zealand is the world’s most sustainable provider of high- value food and primary products. Our organisational strategy sets the direction we need to take to achieve this vision and ensure the success of the food and primary industries for the benefit of all New Zealanders. For more information on our current strategy, see Our Strategy. As we deliver on our key outcomes of Prosperity (Tōnuitanga), Sustainability (Kauneke Tauwhiro), Protection (Whakangungu), and Visible Leadership (Ngā Manukura), we work hard to deliver for New Zealand. Using our key working styles, we always strive to be open, agile, engaging, and proactive.

Our commitment to Diversity and Inclusion To mātou kaingākau mo ngā rerekētanga me te tāpititanga

At MPI we respect the individual and want everyone to feel they can bring their whole selves to work every day. For more information on what Diversity and Inclusion looks and feels like at MPI, refer to - Our Diversity and Inclusion.

What is the purpose of this position? Te whainga poto o tēnei tūranga The Investment Business Partner reports to the Manager Capital and Project Accounting in Finance & Procurement to provide strategic financial management for MPI’s investment programme(s).

https://www.publicservice.govt.nz/

https://www.mpi.govt.nz/

Investment Business Partner Page 2 of 6

This position will provide business and financial information and advice that assists in strategic decision making, and assist the internal stakeholders to manage, monitor and report on the financials. Working with our internal stakeholders, facilitate the development of multi-year investment plans comprising of initiatives relating to the introduction of new technologies, lifecycle, performance, capacity, and coverage, and support the business in the execution of these initiatives to realise the agreed business benefits.

What will you be doing? Ngā kawenga mahi Provide financial leadership for the implementation business case process. Work with the service providers and business owners to complete the economic analysis required to support the Economic Case, e.g NPV. Lead the medium- and long-term financial advice and reporting for relevant business units, programmes, governance boards, taking a whole of MPI approach to the advice provided. Lead the improvement in the internal financial and relevant non-financial reporting for specific business units or programmes. Evaluating and advising on proposed budget initiatives and new investment proposals. Understanding the programme’s key cost drivers and pressures and using this knowledge to provide proactive, relevant, and integrated business and financial advice to the programme governance board. Work with the programme team and Finance team to facilitate a detailed programme planning, budgeting, and reporting that is consistent with organisation wide processes. Ensure financial information are accurately produced in a timely manner. This may be through the month end processes, monthly programme governance board report or on an ad-hoc basis. Deliver effective financial training and support to those involved in the programme to ensure their financial capability matches the needs of the programme. Provide proactive, relevant, and integrated business and financial information and advice to programme team by developing an understanding of the business operations. Ensure stakeholders who are involved in the programme are financially literate by conducting adequate and effective training and support. Work within constraints such as the Public Finance Act, NZ GAAP, Treasury Instructions and Treasury Circulars in the Ministry for Primary Industries (MPI) context. Procurement – Lead the financial analysis work on behalf of the procurement team in the competitive dialogue process with the vendors. This will involve analysing the different cost / pricing models from the vendors and framing it up so that cost/pricing comparisons can be made. These costs will feed into the implementation business case process. Lead the financial work associated with the RFP process by developing the financial model to be used as part of the RFP process and lead the financial workstream for the RFP evaluation process. Benefits Management – Lead the financial work associated with developing the benefit profiles and the management plan, including driving the different financial instruments to work out the wellbeing cost benefit analysis.

Investment Business Partner Page 3 of 6

General Ngā korero Whānui Respond to the changing needs of the Ministry for Primary Industries (MPI), performing other tasks as reasonably required.

Participate in responses (using the New Zealand Coordinated Incident Management System) if required and support others to participate in response as required.

Maintain a strict sense of professional ethics, maintain confidentiality and privacy, and abide by MPI’s Code of Conduct.

This position description is not intended to be an exhaustive list of tasks, but to act as guide as to the main duties

and responsibilities of the position. Its content will be subject to regular review in conjunction with the job holder.

Who would you be working with? Ko wai ō hoa mahi?

Internal Nature of the relationship Manager Capital and Project Accounting

For guidance, support, and advice and to report progress, and identified issues

Programme Team or Other Project teams

To share information, work together, seek input, ensure alignment, and discuss technical issues.

Finance and other Business Units

To share information, work together, seek input, and ensure alignment and discuss technical issues.

MPI Managers To understand the business that MPI operates within and provide support and advice in achieving goals.

External Nature of the relationship Equivalents in other ministries To collaborate on initiatives across Government such as the application of

the Public Finance Act, NZ GAAP, Treasury Instructions and Treasury Circulars.

External suppliers Communicating and liaising with the consultants regarding the programme objectives and plans.

Treasury Completion of reporting requirements as allocated to required accuracy and within deadline. Liaison on matters as required.

Auditors Liaison on any audit issues within allocated programme as required.

Dimensions of the position Ngā ahuatanga ō tēnei turanga FREEDOM TO ACT The authority to exercise Human Resource Delegations of Authority for non-managerial positions as detailed in the Human Resource Delegations of Authority.

The ability to incur financial costs for non-managerial positions, as detailed in the Financial Delegations of Authority.

Non-Departmental Financial delegations (as approved by the Minister from time to time for specific programmes).

Expenditure within approved budget and delegated authority.

Planning, prioritising, and deploying all resources within the defined area of responsibility.

Investment Business Partner Page 4 of 6

SECURITY CLEARANCE To fulfil the requirement of this position a security clearance classification to the following level is required:

Criminal Conviction Check

Who are we looking for? Ko te tangata mo tēnei tūranga?

Qualifications Essential

• Chartered Accountant (CAANZ or equivalent) with 5 years post qualification experience

Experience and knowledge

Essential

• Understanding of programme planning, programme budgetary processes and systems relating to programme performance, reporting and governance

• Experience in contributing to strategic decisions and formulating business decisions

• Greater than 5 years’ experience on large scale >$10m programmes/projects, as lead accountant or equivalent business expertise and experience

• Experience in analysing technical issues and making business decisions with financial impact

• Significant experience in business engagement and the provision of financial services.

• Strong analytical, strategic, and planning skills as well as being commercially savvy

• Ability to influence others and encourage contributions from people over whom there is no management responsibility

• Able to build and maintain positive stakeholder relationships and effective networks across and within organisations.

• Be motivated by a challenge, bring a positive, flexible, and agile approach to work with a strong “can do” attitude

• Knowledge of Government Financial Management legislation, policies, and practices

• Experience in programme/project management.

Desire

• Knowledge of construction programme/project

• Experience in management reporting with large complex and diverse organisations

• Familiar with TechOne

Skills Essential

• Strong analysis skills.

• Excellent influencing and communication skills

• Ability to constructively challenge

• Proven negotiation skills

• Strong relationship management skills

Capabilities Ngā taumata mātou

COMMON CAPABILITIES – expected in all MPI roles

Engaging Te Whai Wāhitanga

• Connects with others

• Listens

• Reads people and situations

• Interacts appropriately in different situational / social / cultural settings

• Communicates tactfully

Investment Business Partner Page 5 of 6

COMMON CAPABILITIES – expected in all MPI roles

Honest and Courageous He Pono, He Māia

• Shows courage

• Shows decisiveness

• Acts with integrity

Resilient He Manawaroa

• Is adaptable

• Remains effective under pressure

• Demonstrates composure

Results Focus He Aro ki ngā Hua

• Committed and tenacious

• Focused on achieving

Self-Aware Learner He Ākonga Kiri Mōhio

• Seeks feedback on own performance

• Self-assesses

• Adapts approach

• Shows commitment to development

Tikanga Māori Tikanga: the dynamics of doing what is right / rite so as to respect, and not transgress, the mana, integrity and honour of anyone in a given context; Māori: the indigenous people of the land

• Applies Māori culture and language to work

• Draws on Māori culture to enrich one’s work

• Applies Māori knowledge and values within a government and Crown context

Refer to relevant Career Pathway Māori Cultural Competency for role-specific expectations.

CAPABILITIES – specifically relevant to this role

Works Collaboratively

• Understands the context

• Focuses on priority work

• Shares information

• Builds trust with other teams/groups

• Works across boundaries

• Supports others to succeed

Customer and Stakeholder Connection

• Thinks about broader context

• Knows stakeholders / customers

• Consults widely

Communicates with Impact

• Communicates clearly

• Influences others

• Communication achieves intended purpose

Plans and Organises

• Manages and delivers on work priorities

• Purposeful about use of time

Solves Problems • Takes steps to fully understand the problem and contributing factors

• Explores different solution options and side effects

• Selects and implements solutions that are effective

• Involves stakeholders and ensures that solutions meet their needs

Inquiring and Analytical

• Thinks analytically and critically

• Displays curiosity

• Shows awareness, and minimises impact of bias

Judgement and Decision-Making

• Is astute; makes timely decisions that stand up to scrutiny;

• is comfortable proceeding when faced with uncertainty and incomplete data if circumstances demand it.

Quality Focus • Produces work that is complete, accurate and meets quality standards.

Strategic • Thinks, plans, acts, and engages others to consider broad context, future consequences, and multiple perspectives, to clarify the way forward.

Investment Business Partner Page 6 of 6

GROUP-SPECIFIC / TECHNICAL CAPABILITIES FROM CAREER PATHWAYS

Professional Knowledge

• Demonstrates a proficient level of professional skill and/or knowledge in accounting

• Ensure compliance with applicable standards, rules, regulations, and systems of internal control

• Keeps current with developments and trends

• Upholds professional integrity

Quality Focus • Produces work that is complete and accurate

• Meets quality standards

• Timely with information

RESPONSE TECHNCIAL EXPERT CAPABILITIES Solving Problems Identifies solution given available information Anticipating Problems

Forecasts and detects errors, gaps, and potential flaws

Professionalism Acts in accordance with job related values, principles, and standards

Dealing with Ambiguity

Comfortably manages unclear or unpredictable situations

Handling Pressure Remains calm, composed and focussed on the work in ongoing high-pressure situations

Read More Apply Now

Senior Marketing & Communications Advisor - Future Students

Permanent/FTC

Full-time

Job ID:

62920

Published date:

22/04/2024

Summary

Position Purpose:

The Senior Marketing and Communications Adviser plays a pivotal role as a strategic partner to the future of this education provider across New Zealand, contributing to both strategic planning and operational execution of marketing and communications activities throughout the future recruitment cycle.

Strategic Context:

Aligned with the Strategic Plan, the Marketing Group's endeavours are aimed at achieving organizational goals. The Senior Marketing and Communications Adviser plays a crucial role in ensuring the delivery of high-quality marketing endeavours that resonate with the company’s brand identity across New Zealand.

Key Responsibilities:

Develop and execute marketing campaigns, collaborating closely with the Marketing and Future educational Group.
Lead marketing automation and conversion initiatives to drive recruitment, including content development, stakeholder engagement, and performance reporting.
Contribute to strategic planning and execution of recruitment campaigns and program launches in coordination with the Marketing Group and Future Student team.
Outcome: Delivery of high-quality campaigns.

Manage Marketing Communications:

Ensure the web channel is current and optimized, overseeing content updates and major event promotions.
Lead the planning and execution of end-to-end marketing automation campaigns supporting recruitment.
Develop and update content across various channels as required.
Outcome: Delivery of high-quality marketing communications.

Relationship Management:

Foster and maintain relationships with external partners to enhance recruitment efforts.
Cultivate effective collaborations within the Future Students Group, Marketing Group, and wider stakeholder community.
Liaise with the publishing team as needed.
Outcome: Effective relationship management facilitating timely communication.

Project Management:

Manage and contribute to specific projects within the Marketing Group, including educaitonal partnership opportunities.
Outcome: Timely and effective project management.

About you:

Be a motivated, customer-focused individual who can take the initiative, provide excellent marketing and communications advice and support to colleagues and teams
Thrive in this role with an excellent manner with people, an ability to influence and manage multiple priorities, strong attention to detail, and self-management skills
Be a highly organised self-starter and natural relationship builder, who relishes working autonomously as well as contributing positively to a high performing team
Need effective time management and forward planning to balance meeting deadlines and maintain a high standard of service to both students and staff
Have the ability to remain calm under pressure and thrive working with a diverse range of stakeholders.

Selection criteria – essential

Appropriate tertiary qualification or equivalent experience.
Experience in developing and implementing marketing plans.
Experience in marketing automation, or email marketing campaigns.
Good knowledge and understanding of advertising and social media.
Experience in producing high-quality written and oral communications.
Experience in producing high-quality documents and reports using word processing, spread sheet and
presentation software (Microsoft product knowledge is an advantage).
Demonstrated experience of developing and maintaining effective relationships.
Demonstrated ability to coordinate or participate in project work within set deadlines.

Read More Apply Now

Office Manager/PA

Auckland, NZ

Permanent/FTC

Full-time

Job ID:

62912

Published date:

21/04/2024

Legal Executive - Real Estate & AML

Permanent/FTC

Full-time

Job ID:

62902

Published date:

18/04/2024

Accounts Payable (Temporary)

Wellington

Permanent/FTC

Full-time

Job ID:

62917

Published date:

18/04/2024

Summary

We're on the lookout! 

We are currently looking for a Temp Superstar Accounts Payable Administrator for a 2 month Temporary Assignment based in Wellington CBD!

This role will suit someone who is immediately available, wants to work in the CBD and displays at least 3 years of Accounts Payable experience within a large public or private sector working environment, knowledge of large FMIS (Ideally SAP), and having strong technical MS Excel abilities will also benefit!  

General duties include: 

End to end accounts payable process   
Invoice processing 
Purchase order processing and raising 
Reconciliations 
FMIS Database management (Ideally SAP)
Internal customer engagement

A bit about you 

We are looking for experienced Accounts Payable Administrators who has had exposure to ERP systems (Ideally SAP) and strong end to end accounts payables process abilities. You will need to be able to take a role asap, able to work in the city and be comfortable with working full time hours from Monday to Friday.  

To be successful in this role you must have the following:  

3 years + experience in an accounts payable role. 
Immaculate numeracy skills and high attention to detail.
Ability to hit deadlines and work with speed and accuracy

Intermediate – advanced MS Excel experience: VlookUps / Pivot Tables / Formulas
Friendly persona who can strike up conversation swiftly 
Exceptional verbal and written communication skills

If this position takes your interest and you strongly believe that you have the relevant experience required, then please don’t hesitate in sending through an updated CV and making an application by clicking “apply now”. Thank you. 

Alternatively, please contact Dónal Gunning Donal.Gunning@parkerbridge.nz OR Jack Rogers on jack.rogers@parkerbridge.nz or 04 909 7007

Read More Apply Now

Commercial Analyst/Systems Accountant

Avondale, Auckland

Permanent/FTC

Full-time

Job ID:

62908

Published date:

12/04/2024

Summary

This position description provides an indicative outline of the purpose and key responsibilities and tasks of the role.
Title and Reporting Relationships
Position title:		Commercial Analyst
Reporting to:		Project manager – Inventory Management Strategic Project
Location:		Auckland
Purpose of the Role
An important strategic project has been initiated at ETEL focussed on the inventory management systems of the business from Demand forecasting through to despatch. The project aim is to understand current systems and to develop them to a world class state that enhance efficiency and optimise stock levels. The project is expected to last between 1 and 2 years. As a member of the Inventory Management strategic project team this role takes an active part in the evaluation and improvements of inventory systems.
Personnel Dimensions(Employees reporting to this position directly and indirectly)
Direct Reports:	Nil
Key Relationships People and organisations both inside and outside of the company that this position would be required to work with.
Internal Stakeholders:			External Stakeholders:
Senior Leadership Team and Leadership Team Managers			Epicor
Inventory Management Strategic Project team members
Operations, Procurement, supply chain and Business Improvement Teams
Sales Team
Engineering Team
Finance Team

Accountabilities: (What is to be achieved)	Actions: (How this is to be achieved)	Measures of success: (Outcomes and Measures)
Inventory Management Strategic Project	Create KPI reporting for the project and regularly update the team on progress. Work with sales staff to improve sales forecast accuracy Work with the project team and others to review and implement improved systems around inventory management (right from Sales & Operations Planning through Scheduling/MRP through to managing raw materials, wip and finished goods). Work with operations and supply chain to optimise EPICOR bills of materials and minimising variances. Analyse inventory systems to accurately report forecast inventory levels and the cash flow requirements flowing from this. Analyse stock variances and MRP suggestions to improve the systems Identify appropriate internal controls around inventory and ensure they are implemented Document systems Analyse inventory levels to work with stakeholders to minimise levels. Inventory reconciliations Assist to make stock counting as accurate as possible. We have a new version of EPICOR called Kinetic coming in. Understand Kinetic to see how it can improve our inventory management and work with the project team to realise this.	Timely, accurate and insightful reporting of project KPIs Timely, accurate and insightful reporting of both historic and future cash flow demands, inventory and related KPIs Inventory controls are in place and working Inventory variances are clear and well explained BoM accuracy and timely, accurate and insightful reporting around this Systems are clearly documented and recorded in Promapp Project deliverables including deadlines are met Information supplied is accurate, timely and insightful. Clear and persuasive communication to ensure system changes are embedded. Kinetic opportunities are optimised
Administration and support within the finance team	Assist with documentation of finance procedures in Promapp Cross train with other functions within finance to enable cover during periods of leave. Other tasks as required.	Procedures are well documented As staff are cross trained to support others the taking of leave does not cause disruption.
Health and Safety To comply with ETEL’s Health & Safety Policy’s and keep yourself and others safe at all times	Contribute to ETEL H & S culture by taking an active leadership in H & S initiatives Treat safety as your first priority and encourage team mates to do the same Wear PPE gear as required Follow safe work practises Ensure you are adequately trained before using any machinery Make sure your work place is clean and tidy following 5S guidelines Report and correctly document any accidents Report and correctly document any H & S concerns Respond to any safety issues with urgency Learn relevant policies, procedures and work instruction and ensure you follow these Ensure all Corrective Action Requirements (CAR’s) are completed in a timely fashion and actions are communicated to the Business Intelligence department	All H & S procedures are complied with at all times Accidents are reported accurately and quickly (<24hours) To always act in a safe manner First aid certification is obtained and maintained
Team Relationships To embrace ETEL’s corporate culture and identity and be a positive team member at all times	To coach and support team members to behave in a professional manner at all times, reflecting ETEL’s values and standards of behaviour To behave in a professional manner at all times, reflecting ETEL’s values and standards of behaviour To proactively participate in performance and development conversations and actions Personal grooming standards to be consistently excellent in line with company image and standards Assist with any other duties as may be required from time to time, as necessary and directed by Manager Ensure that all written or transmitted communication (promotional or other) is current, professional and in keeping with the company standards	Behaviour reflects the ETEL values and standards at all times. ETEL technical resources and intellectual property are to be protected at all times Response time of all communication received from within and external to ETEL to be within 24 hours of receipt

Create KPI reporting for the project and regularly update the team on progress.
Work with sales staff to improve sales forecast accuracy
Work with the project team and others to review and implement improved systems around inventory management (right from Sales & Operations Planning through Scheduling/MRP through to managing raw materials, wip and finished goods).
Work with operations and supply chain to optimise EPICOR bills of materials and minimising variances.
Analyse inventory systems to accurately report forecast inventory levels and the cash flow requirements flowing from this.
Analyse stock variances and MRP suggestions to improve the systems
Identify appropriate internal controls around inventory and ensure they are implemented
Document systems
Analyse inventory levels to work with stakeholders to minimise levels.
Inventory reconciliations
Assist to make stock counting as accurate as possible.
We have a new version of EPICOR called Kinetic coming in. Understand Kinetic to see how it can improve our inventory management and work with the project team to realise this.

Timely, accurate and insightful reporting of project KPIs
Timely, accurate and insightful reporting of both historic and future cash flow demands, inventory and related KPIs
Inventory controls are in place and working
Inventory variances are clear and well explained
BoM accuracy and timely, accurate and insightful reporting around this
Systems are clearly documented and recorded in Promapp
Project deliverables including deadlines are met
Information supplied is accurate, timely and insightful.
Clear and persuasive communication to ensure system changes are embedded.
Kinetic opportunities are optimised

Assist with documentation of finance procedures in Promapp
Cross train with other functions within finance to enable cover during periods of leave.
Other tasks as required.

Procedures are well documented
As staff are cross trained to support others the taking of leave does not cause disruption.

To comply with ETEL’s Health & Safety Policy’s and keep yourself and others safe at all times

Contribute to ETEL H & S culture by taking an active leadership in H & S initiatives
Treat safety as your first priority and encourage team mates to do the same
Wear PPE gear as required
Follow safe work practises
Ensure you are adequately trained before using any machinery
Make sure your work place is clean and tidy following 5S guidelines
Report and correctly document any accidents
Report and correctly document any H & S concerns
Respond to any safety issues with urgency
Learn relevant policies, procedures and work instruction and ensure you follow these
Ensure all Corrective Action Requirements (CAR’s) are completed in a timely fashion and actions are communicated to the Business Intelligence department

All H & S procedures are complied with at all times
Accidents are reported accurately and quickly (<24hours)
To always act in a safe manner
First aid certification is obtained and maintained

To embrace ETEL’s corporate culture and identity and be a positive team member at all times

To coach and support team members to behave in a professional manner at all times, reflecting ETEL’s values and standards of behaviour
To behave in a professional manner at all times, reflecting ETEL’s values and standards of behaviour
To proactively participate in performance and development conversations and actions
Personal grooming standards to be consistently excellent in line with company image and standards
Assist with any other duties as may be required from time to time, as necessary and directed by Manager
Ensure that all written or transmitted communication (promotional or other) is current, professional and in keeping with the company standards

Behaviour reflects the ETEL values and standards at all times.
ETEL technical resources and intellectual property are to be protected at all times

Response time of all communication received from within and external to ETEL to be within 24 hours of receipt

Read More Apply Now

Inventory System Analyst

Avondale, Auckland

Permanent/FTC

Full-time

Job ID:

62907

Published date:

11/04/2024

Summary

This position description provides an indicative outline of the purpose and key responsibilities and tasks of the role.
Title and Reporting Relationships
Position title:		Inventory System Analyst
Reporting to:		Project manager – Inventory Management Strategic Project
Location:		Auckland
Purpose of the Role
An important strategic project has been initiated at ETEL focussed on the inventory management systems of the business from Demand forecasting through to despatch. The project aim is to understand current systems and to develop them to a world class state that enhance efficiency and optimise stock levels. The project is expected to last between 1 and 2 years. As a member of the Inventory Management strategic project team this role takes an active part in the evaluation and improvements of inventory systems.
Personnel Dimensions(Employees reporting to this position directly and indirectly)
Direct Reports:	Nil
Key Relationships People and organisations both inside and outside of the company that this position would be required to work with.
Internal Stakeholders:			External Stakeholders:
Senior Leadership Team and Leadership Team Managers			Epicor
Inventory Management Strategic Project team members
Operations, Procurement, supply chain and Business Improvement Teams
Sales Team
Engineering Team
Finance Team

Accountabilities: (What is to be achieved)	Actions: (How this is to be achieved)	Measures of success: (Outcomes and Measures)
Inventory Management Strategic Project	Work with the project team and others to review and implement improved systems around inventory management (right from Sales & Operations Planning through Scheduling/MRP through to managing raw materials, wip and finished goods). Work with operations and supply chain to optimise EPICOR bills of materials and minimising variances. Analyse inventory systems to accurately report forecast inventory levels. Analyse stock variances and MRP suggestions to improve the systems Document systems Analyse inventory levels to work with stakeholders to minimise levels. Inventory reconciliations Assist to make stock counting as accurate as possible. We have a new version of EPICOR called Kinetic coming in. Understand Kinetic to see how it can improve our inventory management and work with the project team to realise this. Other tasks as required.	Inventory controls are in place and working to minimise risk to business Inventory variances are clear and well explained BoM accuracy and timely, accurate and insightful reporting around this Systems are clearly documented and recorded in Promapp Project deliverables including deadlines are met Information supplied is accurate, timely and insightful. Clear and persuasive communication to ensure system changes are embedded. Kinetic opportunities are optimised
Health and Safety To comply with ETEL’s Health & Safety Policy’s and keep yourself and others safe at all times	Contribute to ETEL H & S culture by taking an active leadership in H & S initiatives Treat safety as your first priority and encourage team mates to do the same Wear PPE gear as required Follow safe work practises Ensure you are adequately trained before using any machinery Make sure your work place is clean and tidy following 5S guidelines Report and correctly document any accidents Report and correctly document any H & S concerns Respond to any safety issues with urgency Learn relevant policies, procedures and work instruction and ensure you follow these Ensure all Corrective Action Requirements (CAR’s) are completed in a timely fashion and actions are communicated to the Business Intelligence department	All H & S procedures are complied with at all times Accidents are reported accurately and quickly (<24hours) To always act in a safe manner First aid certification is obtained and maintained
Team Relationships To embrace ETEL’s corporate culture and identity and be a positive team member at all times	To coach and support team members to behave in a professional manner at all times, reflecting ETEL’s values and standards of behaviour To behave in a professional manner at all times, reflecting ETEL’s values and standards of behaviour To proactively participate in performance and development conversations and actions Personal grooming standards to be consistently excellent in line with company image and standards Assist with any other duties as may be required from time to time, as necessary and directed by Manager Ensure that all written or transmitted communication (promotional or other) is current, professional and in keeping with the company standards	Behaviour reflects the ETEL values and standards at all times. ETEL technical resources and intellectual property are to be protected at all times Response time of all communication received from within and external to ETEL to be within 24 hours of receipt

Work with the project team and others to review and implement improved systems around inventory management (right from Sales & Operations Planning through Scheduling/MRP through to managing raw materials, wip and finished goods).
Work with operations and supply chain to optimise EPICOR bills of materials and minimising variances.
Analyse inventory systems to accurately report forecast inventory levels.
Analyse stock variances and MRP suggestions to improve the systems
Document systems
Analyse inventory levels to work with stakeholders to minimise levels.
Inventory reconciliations
Assist to make stock counting as accurate as possible.
We have a new version of EPICOR called Kinetic coming in. Understand Kinetic to see how it can improve our inventory management and work with the project team to realise this.
Other tasks as required.

Inventory controls are in place and working to minimise risk to business
Inventory variances are clear and well explained
BoM accuracy and timely, accurate and insightful reporting around this
Systems are clearly documented and recorded in Promapp
Project deliverables including deadlines are met
Information supplied is accurate, timely and insightful.
Clear and persuasive communication to ensure system changes are embedded.
Kinetic opportunities are optimised

To comply with ETEL’s Health & Safety Policy’s and keep yourself and others safe at all times

Contribute to ETEL H & S culture by taking an active leadership in H & S initiatives
Treat safety as your first priority and encourage team mates to do the same
Wear PPE gear as required
Follow safe work practises
Ensure you are adequately trained before using any machinery
Make sure your work place is clean and tidy following 5S guidelines
Report and correctly document any accidents
Report and correctly document any H & S concerns
Respond to any safety issues with urgency
Learn relevant policies, procedures and work instruction and ensure you follow these
Ensure all Corrective Action Requirements (CAR’s) are completed in a timely fashion and actions are communicated to the Business Intelligence department

All H & S procedures are complied with at all times
Accidents are reported accurately and quickly (<24hours)
To always act in a safe manner
First aid certification is obtained and maintained

To embrace ETEL’s corporate culture and identity and be a positive team member at all times

To coach and support team members to behave in a professional manner at all times, reflecting ETEL’s values and standards of behaviour
To behave in a professional manner at all times, reflecting ETEL’s values and standards of behaviour
To proactively participate in performance and development conversations and actions
Personal grooming standards to be consistently excellent in line with company image and standards
Assist with any other duties as may be required from time to time, as necessary and directed by Manager
Ensure that all written or transmitted communication (promotional or other) is current, professional and in keeping with the company standards

Behaviour reflects the ETEL values and standards at all times.
ETEL technical resources and intellectual property are to be protected at all times

Response time of all communication received from within and external to ETEL to be within 24 hours of receipt

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Events Administrator

Auckland, NZ

Permanent/FTC

Full-time

Job ID:

62897

Published date:

09/04/2024

Summary

EVENTS ADMINISTRATOR

Report to: Manager, Events

The Events Administrator’s role is to support event management activities and services of Te Kāhui Whaihanga New Zealand Institute of Architects (NZIA).

The NZIA delivers a wide range of services, activities and events ranging from a biennial National Conference to local events including Awards events, Student Design Awards, workshops and other seminar series.

The Events Administrator’s role is to organise and coordinate events efficiently and effectively.

The ideal candidate will be experienced in handling a wide range of administrative events tasks and will be able to work independently. This person must be well organised, flexible, agile and enjoy the challenges of working within a small office environment, supporting a team of diverse people and activities.

The role entails:

Successfully planning and coordinating events throughout the year to a high standard.
Support requirements across the organisation including booking venues, travel and catering arrangements, site requirements, on-line booking management etc.
Promotion of branch and other events.
Preparing budgets for events.
Working with the communications team to promote and support events.
Liaising with key stakeholders.
Proposing edits to website and social media.
Working closely with internal teams and external partners.
Ability to travel as available.
Ability to work extended hours as required.

SKILLS REQUIRED:

Proven administrative experience in events management.
Able to work unsupervised, using initiative.
Excellent time management, organisational and prioritisation skills.
Excellent written and verbal communication skills.
Knowledge of office management systems and processes.
Ability to multi-task.
Patient and calm under pressure.

QUALIFICATIONS AND WORK HISTORY

A minimum of two years’ experience in events management administration.
Proficiency with Microsoft 365.
Familiarity with Adobe Creative Suite.
Familiarity with on-line event management platforms.

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