POSITION DESCRIPTION
Position Title:
HR Advisor
Position Holder:
Department:
Human Resources
Location:
Nelson (covering activities at all AICA NZ sites – Nelson and New
Plymouth)
Responsible To:
General Manager
Responsible For:
No staff report to the role
Position Purpose:
This position exists to build the people capability, engagement and
culture of the organisation and ensure appropriate HR practices are
followed.
Date Last Updated: December 2025
Customer Focus
We focus on supporting our customers in creating value and helping
them to achieve their objective.
Care
We respect and care for our associates, our communities and the
environment.
Integrity
We act in and open and honest way and do what is right.
Strive f Excellence
As a team we strive to be the best that we can be. Excellence helps us to unleash our potential and to achieve our goals efficiently and
effectively.
Our Values
R
External Internal
• Benefit Providers
• Training Providers
• ACC
• Insurance Companies?
• Other Service Providers
• EMA and legal advisors
• Consultants
• Emergency Services
• Government Departments
• All Management and Staff
• Parent company HR – Singapore
This position encompasses the following main functions or Key Accountability Areas:
• Recruitment and induction
• Strategy and policy and process development
• Payroll & Remuneration
• Staff training and development
• Staff engagement and communication
• HR advice
• Administrative support
• HSE
Job Holder is accountable for; Jobholder is successful when
Key Accountability: Recruitment and induction
Key Tasks
Provide support and oversight of
recruitment processes to ensure quality
and effective recruitment decisions across
the organisation.
Assist the General Manager and other managers in recruitment, including third
Maintain full and accurate records.
AICA NZ - General Manager
HR Advisor
Organisation Context
Functional Relationships
Key Accountability Areas
AICA AP - VP Human Resources
party recruiting agencies, employment
contracts and relocation.
Maintain and further develop induction
processes for new staff both generic
across the whole company and specific to their roles working in with the Training
and H&S Manager
Job Holder is accountable for; Jobholder is successful when
Key Accountability: Strategy and policy and process development
Key Tasks
Work closely with the GM to develop HR
plans that support growth and
organisational change.
Provide input into company strategy.
Record and report on HR KPIs
Develop and implement HR policies and
processes.
Ensure staff and management are familiar
with and trained in line with policies and
processes.
No complaints
On time and in accordance with company
procedures.
Job Holder is accountable for; Jobholder is successful when
Key Accountability: Remuneration
Key Tasks
Process fortnightly pay
Lead the salary review process in January
each year in conjunction with the GM.
Assist the GM to negotiate the collective agreement with union (ETU) and staff
reps.
Review General Terms of Employment
(GTE)
Administer the Company Superannuation and KiwiSaver funds by paying subsidies,
reconciliations and managing claims
Reconcile leave balances against leave
records as requested
Maintain complete and confidential personnel records in a secure
environment
Payroll checks consist of minor
adjustments, pay is processed on time
and relevant reports and invoices are prepared.
Annual Salary letters are issued to each employee.
Signed collective agreement.
Checking for any required legal update
requirements
Adding new members, and members
requests processed in accordance with the Trust Deed.
Reporting achieved on time or as per
requests.
Few staff complaints Accurate, effective and complete. No
breaches of security evident from
records.
Job Holder is accountable for; Jobholder is successful when
Key Accountability: Staff Training & Development
Key Tasks
Assist Managers with development of staff.
Ensure Personal Development Reviews are
undertaken for all staff twice a year
Provide support to managers to undertake CFCs (Constructive Feedback
Conversations) 5 x a year
Evaluate outcomes from staff evaluations.
Working with Managers.
Provide back up support to H&S and Training Manager in both training matters
and in H&S matters
Assist managers with disciplinary matters
Liaise with outside organisations for
additional support and advice when
required
Co-ordinate rehabilitation duties and
health programmes for staff as required.
Maintain full and accurate records.
Successful when changes/updates are
progressed if required.
Job Holder is accountable for; Jobholder is successful when
Key Accountability: Staff engagement and communication
Key Tasks
Administer PULSE culture survey annually
Analyse PULSE data and use it to inform
HR strategy
Ensure communication from corporate is
disseminated to all staff
Provide information to corporate as
required
Coordinate and run staff briefings with
the GM each quarter – ensure staff know in advance and are organised to attend
Maintain current communication through use of noticeboards, SharePoint,
MyStaffInfo or email
Overview of CSR activities
Lead Wellness Committee, supporting
with HR initiatives and budget
management
Incoming communications are suitably
distributed.
Communication forums reflect current
general information effectively
Job Holder is accountable for; Jobholder is successful when
Key Accountability: HR Advice
Key Tasks
Provide sound and confidential advice to
GM and other managers on staff matters
Be a discrete and confidential confidante
to managers and staff
Attend weekly meetings with the GM
Attend fortnightly tactical meetings with
senior staff
Sit in on disciplinary meetings when
required and ensure the correct processes
are followed
No complaints
On time and in accordance with company
procedures.
Job Holder is accountable for; Jobholder is successful when
Key Accountability: Administrative support
Key Tasks
Maintain accurate and secure records
Act as the Privacy Officer for the company
and staff
Ensure regular medicals and health checks
are undertaken and recorded
Co-ordinate Company functions for both sites and meeting requirements for Nelson
if required.
Organise celebratory functions for the company – significant service to the
company, special events
Assist as required with travel bookings
Coordiate vehicle leases. Company vehicle
records and leases.
Co-ordinate Medical and life insurances in
relation to staff requirements
.
No complaints
On time and in accordance with company
procedures.
Note
The precise performance measures for this position will need further discussion between the position holder and manager as part of the performance development review
Essential: Desirable:
o Degree in Human Resources or similar
o National Certificate or similar in OSH Work
Safety Practices.
Essential:
Desirable:
o HR Practices and legislation knowledge
o Knowledge of Health, Safety & Environment legislation and systems
o Sound administration and MS computing skills
o Excellent communication skills
o 5+ years practical HR experience.
The following levels would typically be expected for the 100% fully effective level:
Expert
Confidential and discreet
Patient and flexible
Accessible and available
Ability to work with and support others
Experienced and confident
Advanced
Microsoft Office Software
Employment Legislation knowledge
Document control
Excellent written and oral communication skills.
Working Knowledge
Can give presentations to a group
Company objectives and procedures.
Manufacturing environment experience an advantage
Person Specification
Qualifications
Knowledge / Experience
Key Skills/Attributes/ Job Specific Competencies
In addition to the corporate values we have identified key behaviours that are important to ensuring
the organisation’s success.
Corporate Values = Customer Focus, Care, Integrity and Excellence
Key Behaviours
o Hungry Self-motivated, diligent. Constantly thinking
about the next step and the next opportunity
o Humble Quick to point out the contributions of others and slow to seek attention for their own. Share credit
Emphasize team over self and
define success collectively
o Smart Interpersonally appropriate and aware. Has good
judgment and intuition around the subtleties of group dynamics. Aware of the impact of their words
and actions
o Health and Safety
Acts safely and promotes a safe working
environment by his/her actions. Takes prompt steps
to remedy unsafe working conditions.
o Commitment and accountability Shows honesty, professionalism, and dedication to achieve results. Is reliable, trustworthy and follows
through. Accepts responsibility.
o Flexibility Is willing to adapt to change in a constructive manner
by identifying opportunities and addressing concerns.
o Team Work Works positively with people to achieve a common
goal in a spirit of mutual respect. Always helpful and
shares knowledge /resources for the team’s benefit.
o Positive Approach Approaches work or problem situations in an
optimistic manner. Is forward looking and identifies alternative solutions. Encourages others and
influences a positive work atmosphere e.g. has a
sense of fun and humour, good motivator.
Key Behaviours
• Attendance at relevant training essential to position
From time to time it may be necessary to consider changes in the job description in response to the changing nature of our work environment– including technological requirements or statutory changes. Such change may be initiated as necessary by the manager of this position in consultation with the position holder. This Position Description will also be reviewed as part of the preparation for performance planning for the annual performance development review cycle.
……………………………………………………………….
Approved: (Manager/Supervisor) Date:
………………………………………………………………..
Employee: Date:
Change to Job Description
Other Requirements
