IN-CONFIDENCE: ORGANISATION

POSITION DESCRIPTION

Position details

Position title Commercial Contract Manager

Team Commercial

Group Corporate and Market Services

Location Wellington

Date December 2024

Our purpose

We are a kaitiaki of electricity. Our purpose is to enhance New Zealanders’ lives, prosperity, and environment through electricity.

How we work

The Electricity Authority Te Mana Hiko promotes competition in, reliable supply by, and the efficient operation of, the New Zealand electricity industry for the long-term benefit of consumers. Our functions describe how we do this. We work to:

• Promote market development: To enable New Zealand’s electricity markets to deliver better outcomes for consumers, we maintain a responsive regulatory environment that both reflects industry’s current state and supports innovation and change. Key tools for market development include market facilitation measures and amending the Electricity Industry Participation Code.

• Monitor, inform and educate: Transparency and understanding are vital to the operation of the electricity markets. Our market monitoring, information and education work focuses on making data, information and tools available, increasing participation, and improving awareness of how electricity market’s function.

• Operate the electricity system and markets: We are responsible for the day-to-day operation of the electricity system and markets. To achieve this, we contract out some services including the role of system operator, which provides the real-time coordination of sending generated electricity across the national grid to meet demand from consumers.

• Enforce compliance: We ensure the Electricity Industry Act, its regulations and the Electricity Industry Participation Code are followed by electricity industry participants. Our compliance function also helps improve the industry more generally, as lessons learned support our education of participants and help us to identify and resolve on-going or systemic issues.

• Protect the interests of consumers: We are responsible for protecting the interests of domestic and small business consumers in relation to the dealings of industry participants supplying their electricity.

More information can be found on our website www.ea.govt.nz.

IN-CONFIDENCE: ORGANISATION

Our values

The Electricity Authority has the following values:

Our people We support the development of each other and work together to achieve our goals.

Boldness We are decisive, forward thinking and not afraid to do the right thing.

Excellence We are committed to producing the highest-quality work.

Openness We are transparent in our work and listen to others.

Integrity We are honest and trustworthy and treat everyone with fairness and respect.

Our group

The Corporate and Market Services Group is responsible for strategy, planning and performance,

finance, procurement, commercial management, operational risk and assurance, people and capability, information technology, facilities and other typical shared services responsibilities. As part of this, we also manage the major service provider contracts for the Authority, including the system operator and other market operation service providers. We work to support the Authority in all areas and underpin the organisation to ensure the achievement of great outcomes.

Purpose of this position

The Commercial Contract Manager manages contracts for significant services that are critical to the Authority’s objectives in line with Authority policies, guidelines and procedures. These include contracts for the delivery of external electricity market operation service providers (MOSPs) and other contracts that underpin day-to-day operation of the Authority.

Working relationships

Reports to Head of Commercial

Direct reports Nil

Internal relationships • Electricity Authority staff

External relationships • Ministry of Business, Innovation and Employment (MBIE) • Transpower • Market Operations Service Providers (MOSPs) including System

Operator, NZX, Jade, and EMS • Other significant providers of services • Participants and consumers • Other industry stakeholders, including auditors

IN-CONFIDENCE: ORGANISATION

Key accountabilities and deliverables

The key accountabilities listed below are not intended to be a complete or limiting description of the role and certain duties may change from time to time.

Contract Management

• Lead the management of your own portfolio of contracts, in line with Authority policies, guidelines and procedures

• Work across portfolios by assisting other Commercial Contract Managers with the management of other major contracts

• Support the Manager Commercial to achieve the Authority’s statutory objective and exercise our function to operate the electricity system and markets

• Create and maintain the assigned contract management plans

• Manage day-to-day contract administration including, maintaining contract standards, systems and processes, and contract variations

• Conduct reviews on procurement, implementation, and delivery

• Lead the winding up, terminating or transitioning of contracts

Procurement

• Promote Government procurement principles, charter and rules

• Ensure compliance with the Authority’s procurement and contract management policies, procedures and guidelines to ensure these comply with the Government Procurement Rules

Performance and Assurance

• Manage performance of service providers against the Act, Code and relevant contract

• Maintain documentation and records relating to the contract, including customer correspondence and status reports

• Monitor financial activity, cost and performance including the validation of invoices against contracts

• Deliver reporting to Board and relevant sub-committees as required

• Assist in coordinating organisational responses to sector, market, or firm-level events.

Relationship and Stakeholder Management • Develop and maintain robust and trusted relationships, providing feedback and clarity on

decisions and actions

• Ensure clear plans on frequency of engagements, information sharing channels, and meetings are established

• Collaborate internally to ensure risks are recorded and appropriately mitigated

• Manage escalations and contract relationships

• Listen to, identify and address problems promptly, and explain decisions and actions in an impartial way

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Experience and knowledge

• Proven experience in the successful and proactive management and administration of contracts

• Experience of performance monitoring and conducting supplier reviews

• Stakeholder and relationship management, with the ability to negotiate and drive positive outcomes

• Strong spoken and written communication skills.

• A strong understanding and awareness of relevant industry developments

• A relevant Tertiary qualification is desirable

Personal specifications

• The ability to think analytically and critically while mitigating analytical and decision making biases.

• Curiosity, flexibility and openness in integrating ideas, information and differing perspectives.

• Courage, decisiveness and lead with integrity

• A willingness to self-assess and show commitment to own development

• A commitment to encouraging feedback on own performance and adapts your approach

• Resilience and demonstrate composure

• An appreciation of the relationships between the different industry entities that make up the electricity sector

• Highly developed skills in investigation and analysis of complex and difficult issues.

• An ability to communicate effectively at all levels for a successful outcome. The ability to express ideas succinctly and clearly, both orally and in written.

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Our expectations

Health and Safety

We are committed to providing a healthy and safe work environment for all staff.

Staff are expected to share this commitment and take all practicable steps to ensure both their own safety and the safety of others while at work and ensure all work is carried out in a safe and responsible manner that does not compromise the health and safety either of themselves or of others in the workplace.

Staff must comply with all policies, procedures and directives issued by the Electricity Authority on Health and Safety matters. Greater detail is contained in our Health and Safety Policy available on the Electricity Authority intranet. Staff Development

We support staff to take responsibility for their own personal development, and to continually seek to develop their own professional expertise.

Staff-members are encouraged to discuss opportunities for development with their manager within the context of their regular catch-up meetings. We support the development of each other and work together to achieve our goals. Organisational Commitment

We expect staff to demonstrate a commitment to our vision, values and mission through their own actions and communications with others. Information Management

The Electricity Authority complies with all the requirements of the Official Information Act 2005.

Staff are expected to create, capture and store full and accurate records of their activity within the business in line with our information management policies and practice.

Staff are also expected to comply fully with the Information Security Policy available on the Electricity Authority intranet. Privacy and Security

We comply with all the requirements of the Privacy Act 2020. Staff-members are expected to comply with the principles contained in that Act.

Detail is available in our Privacy Policy on the Electricity Authority intranet and, whenever necessary if doubt exists, staff must consult the Privacy Officer.