6A Kellow Place | Wiri | Auckland | PO Box 76 235 | Manukau City | 2241 | Auckland
Our mission:
We help make the Bible accessible and encourage interaction with it
Our values:
We are inspired by the Gospel We are united by purpose We pursue excellence We act with integrity We value each other
Job Description
1. Job Title: Finance Manager
Reports to: Director – Finance, Planning and Resources
Reporting positions: Assistant Accountant – BSNZ Group
Finance Assistant
Receipting and Database Co-ordinator
Finance and Project Support
Works with: Internal
Chief Executive Officer
Audit, Risk and Compliance Committee members
(Governance)
Manna Board
Team Leaders
External
Investment partners (Jarden)
Business advisory services (Walker Wayland)
Auditors
Systems vendors and consultants
Legal Advisors
United Bible Societies representatives
2. Purpose of the Job
To support Bible Society New Zealand Group’s mission by overseeing the financial management and
reporting of Bible Society New Zealand (BSNZ) and Manna Christian Stores Ltd (Manna) (collectively
BSNZ group), to ensure that funds and financial and material assets are secured and effectively used
and that the BSNZ Group’s short- and long-term financial health is maintained.
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3. Representative responsibilities and outcomes
Responsibility Outcome
1. Participate in strategic leadership
a. Participate collegially in BSNZ’s
Leadership Team.
Contributions encourage cohesion and
visionary planning.
b. Provide expert advice to the Leadership
Team on finance-related matters.
The Leadership Team has reliable financial
information on which to base strategic and
operational decisions.
2. Lead the finance function
a. Develop and implement strategic and
operational plans for the finance
function.
Finance function plans are integrated with
and complement organisation-level strategic
and operational plans.
b. Oversee the proper and efficient running
of the finance function and the provision
of financial services to BSNZ and Manna.
Finance and related administrative functions
are accomplished to a high level of
competence. BSNZ and Manna's finances are
professionally administered.
c. Implement, monitor, and audit processes
to maintain a complete record of all
BSNZ Group assets, liabilities, income,
expenditures, and inventory.
Records of BSNZ Group’s assets and
liabilities, income, expenditures, and inventory
are accurately and securely maintained, and
information is available in a form required for
their effective management.
d. Prepare and maintain an insurance
schedule and arrange and regularly
review insurance policies covering BSNZ
Group’s personnel, assets and public
liability risk.
Insurance cover is appropriate to manage
BSNZ Group’s risk at agreed levels.
Insurance expense is contained within the
budget.
e. Meet Charities Commission and
Companies Office obligations and file
returns.
Charities Commission and Companies Office
records are current, and BSNZ Group complies
with its registration obligations.
f. Remain current on job-related legislation
and regulations and recommend
compliance to the CEO.
BSNZ Group remains compliant with
legislation and regulation.
CEO is aware of any non-compliance risks.
3. Financial management and reporting
a. Prepare entity and consolidated financial
statements following the Tier 2 financial
reporting framework, including SSP
reports.
BSNZ entity and group-level statutory
reporting obligations are met.
Financial statements are available to the CEO
as required to meet reporting timelines.
b. Review and present regular and annual
financial and statutory reports for the
CEO, governance and external
stakeholders as per schedule.
The CEO, Audit Risk and Compliance
Committee, National Board, Manna Board and
external stakeholders have current and reliable
information that enables them to fulfil their
functions.
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c. Provide strategic and operational
financial analysis to the CEO and the
Team Leaders.
The CEO and Team Leaders have current and
reliable information on which to base
strategic and operational decisions.
d. Oversee annual external audits, including
preparation for auditors and provision of
information and documents as required.
Audits are carried out efficiently, and
information is available to auditors as
required. Good relationships with auditors are
maintained.
e. Manage financial risk including cash
flow, investment, foreign exchange, and
fraud risk and the security of financial
assets.
BSNZ Group’s financial risk is managed to
ensure the security of financial assets.
Potential financial risk to operations is
identified, and the CEO is notified.
f. Manage the preparation of annual and
project-specific financial budgets and
SSP projections.
Income and expenditure budgets are timely,
realistic and in a form that meets the
reasonable needs of users.
g. Accumulate, analyse, and report financial
performance information for Project
Team Leaders as necessary for project
planning, costing, implementation, and
evaluation.
Project Team Leaders have reliable financial
information to enable effective financial
management of projects.
h. Advise and support Project Team
Leaders in budget preparation,
compliance and reporting.
Project Team Leaders are able to actively
participate in budgeting and managing
finances for projects for which they are
responsible.
i.
Monitor income and spending against
budgets and intervene to manage
material variances.
Material variances are identified and
managed to minimise project disruption or
cost overruns.
j. Ensure processes are implemented and
documented for the payment of all
accounts payable, wages and salaries,
and tax obligations.
BSNZ Group meets its financial obligations.
BSNZ Group maintains quality relationships
and a good reputation with payment recipients.
k. Ensure collection of overdue and
defaulted debts is appropriately
managed.
BSNZ Group’s debt asset is managed to
minimise losses through late and non-
payment.
4. Oversee donations receipting and constituent data management
a. Supervise and monitor the receiving and
receipting of donations from mail and
bank deposits.
Donations are received, processed and
acknowledged in accordance with protocols.
Donations are receipted accurately and
promptly and assigned in accordance with
donors’ preferences.
Procedures are in place and followed that
ensure the security of donations assets and
donor data.
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b. Supervise and monitor the capture,
security, privacy and use of constituent
data.
Constituent data is recorded in a way that is
suitable for organisational purposes.
Data is secure and privacy obligations are met.
Data is available as required to achieve BSNZ
Group’s operational goals.
5. Manage office support services
a. Human Resources and payroll support
and oversight
Ensure that HR practices, and payroll services
comply with regulatory requirements.
Review and reconciliation of payroll is
conducted monthly.
Ensure HR is supported in functions required.
b. Oversee cleaning and other contracts
and requirements for 144 Tory Street,
Wellington and 6A Kellow Place, Wiri,
Auckland.
Cleaning and maintenance requirements are
met. Contractor relationships are appropriately
managed and enhanced.
c. Engage with external investment
agencies
Ongoing engagement and reporting are
sourced from investment portfolio
management entities.
6. Leadership, management and development
a. Lead, manage, direct and motivate
Finance team members.
Team members understand how their effort
contributes to BSNZ Group’s mission
outcomes, work effectively and professionally,
engage in process improvement, and develop
in their roles.
b. Model and ensure Finance team
members comply with team and
organisation standards, practices and
policies.
Team members are aware of and comply with
standards, practices and policies and these are
modelled by their Team Leader.
c. Work alongside reporting team members
to set plans designed to achieve
operations targets.
Team members take appropriate ownership of
their tasks and targets, contributing directly to
overall operations targets.
d. Manage the performance of team
members to achieve agreed outcomes,
including paying prompt attention to
poor performance and non-compliance.
Team members are supported and assisted to
achieve targets and unsatisfactory
performance is discussed promptly with the
member.
Persistent unsatisfactory performance is
referred promptly to the CEO, and appropriate
action is agreed upon and taken.
e. Identify and recommend learning and
development opportunities for Finance
team members.
Team members are competent for their
existing tasks and potential is identified for the
development of BSNZ mission-appropriate
skills and abilities.
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f. Create and sustain strong working
partnerships with other team leaders.
Team leaders and teams gain synergies by
applying their coordinated and collective effort
to prepare and deliver BSNZ’s programmes.
g. Participate in project teams and lead
project teams where required.
Teams are effective and produce quality
outputs on time and within budget.
4. Competencies
Competency Priority
Qualifications
Bachelor’s Degree or higher with Finance or Accounting Major Essential
Professional membership of a relevant professional association Essential
Knowledge
Knows principles of Tier 2 financial accounting and preparation of consolidated
financial statements
Essential
Knows principles of management accounting at a senior level Essential
Knows principles of team leadership and development Essential
Knows relevant accounting rules and standards Essential
Knows contemporary ERP and POS accounting systems and processes.
Knows principles of funds management and return maximisation Desirable
Skills
Able to lead and develop a team Essential
Able to coach non-finance team members in use of financial information Desirable
Able to plan effectively at strategic and operational levels Essential
Able to implement, maintain, and manage treasury, ERP, POS, e-commerce,
etc systems
Able to meet deadlines without compromising standards Essential
Attitudes and Attributes
Committed to BSNZ Group’s mission and ethos Essential
Works collegially in a team Essential
Shares ideas and provides assistance willingly Essential
5. Hours and place of work
Ordinary hours will be 37.5 hours per week to be worked between 8:00am and 5:00pm each Monday
to Friday, unless otherwise agreed with the Director – Finance, Planning and Resources.
Normal place of work is 6A Kellow Place, Wiri, Manukau City, Auckland.